How Banking at Cornell ran its fastest, most efficient recruitment cycle yet.

Banking at Cornell (BAC) occupies a rare position among student organizations at Cornell University. As one of the most competitive and professionally regarded finance clubs on campus, BAC attracts hundreds of applicants each semester from students who are already sharpening their skills and aiming for careers at the world’s leading investment banks and financial institutions.

The club runs a rigorous, multi-round recruitment process: coffee chats, behavioral interviews, and technical case rounds, each designed to identify candidates who are not only analytical but also a cultural fit for a tightly knit community. Managing that process, however, had always been as demanding as the club itself.

The Challenge

A multi-round process held together by spreadsheets and group texts.

For years, BAC’s recruitment lived across a patchwork of Google Forms, shared spreadsheets, and endless iMessage threads. Before each cycle, the Executive Board would spend days rebuilding templates from the prior semester, only to discover that half the files were outdated, out of order, or simply missing.

Coordinating coffee chats alone consumed hours. Members had to manually confirm availability, the recruitment chair had to play matchmaker between dozens of candidates and members, and confirmation emails went out one at a time. Each was a small act of administration that added up to an enormous time sink.

Interview evaluation was worse. Feedback came in through separate Google Forms that had to be manually aggregated into spreadsheets. Comparing candidates across multiple rounds meant toggling between tabs, cross-referencing rows, and hoping nothing had been entered incorrectly. By the time deliberations arrived, the Executive Board was burned out from logistics before the actual decision-making even began.

Discovering Delibity

A better system, purpose-built for exactly this problem.

Darren had seen other clubs experimenting with makeshift recruitment systems: Notion pages, Airtable setups, even custom-built tools that required technical expertise to maintain. None of them felt right for a club operating at BAC’s pace and scale.

When Delibity was introduced as a platform built specifically for student organizations running structured, multi-round recruitment cycles, it immediately stood out. The pitch was simple: replace every scattered tool with one connected system that handles applications, coffee chats, interview evaluations, and candidate tracking end-to-end.

For BAC’s Executive Board, that wasn’t just convenient. It was a fundamental shift in how they thought about running recruitment.

Implementation

Up and running in an afternoon. No IT required.

BAC enrolled on Delibity in under thirty minutes. Darren uploaded the club’s member roster, configured the recruitment pipeline stages, and built the application using Delibity’s visual form builder, all without writing a line of code or scheduling an onboarding call.

Coffee chat coordination was the first thing that changed dramatically. Instead of the E-Board manually pairing hundreds of candidates with available members, Delibity’s auto-pairing engine handled it in seconds. Confirmation emails went out automatically. Members received their pairings without a single message needed from the recruitment chair.

Interview evaluation forms were generated dynamically for each round, pulling directly from BAC’s existing rubric. Interviewers submitted scores and written feedback from any device: between sessions, right after a candidate walked out, wherever it was most natural. Every evaluation flowed automatically into each candidate’s unified transcript.

By the time deliberations arrived, the data was already there. No aggregation. No spreadsheet archaeology. Every E-Board member was looking at the same complete picture of every candidate.

Results

Faster, cleaner, and more aligned than any cycle before it.

The impact was felt across every part of the cycle. Recruitment administrators spent less time managing logistics and more time building relationships with candidates. Interviewers submitted more complete, more consistent feedback because the system made it easy. Deliberations were more substantive because everyone came prepared with the same information.

Most importantly, the recruitment process finally felt like it matched the caliber of the club running it.

Looking Forward

A foundation that grows with the club.

Darren and the BAC Executive Board plan to use Delibity for every future recruitment cycle. With past applications, evaluation rubrics, and cycle data preserved automatically, the next leadership team inherits a fully operational system, not a pile of files to sort through.

As the club grows and its recruitment evolves, Delibity scales with it: no rebuilding, no configuration from scratch, no lost institutional knowledge when the presidency changes hands.